Office Supply Request Procedure


The purpose of this process is to document and communicate how to place orders for white copy paper, printed envelopes, business cards, and name placards for desks.

NOTE: Colored copy paper is to be purchased directly by the program, it was determined to be fiscally inefficient to stock the various colored papers the organization uses.

ORDERING PROCEDURE

  1. When a staff member is running low on paper, they need to notify their program’s administrative support position who has access to our Dude Solutions work order system.
  2. Administrative support for the program will then submit a work order to request for the office supply order to be filled.
  • Please be specific in the “action taken” section of your request, indicating who needs the supplies, the period the supplies are needed, and what specific program is to be charged.  Please be mindful of time frame requests. 
  • For business cards, include the individuals full name, position, program, email, and any phone or fax numbers to be included.
  • In the craft section, select “print shop” as a craft.

3. The Warehouse and Inventory Control technician will update the work request as needed to fulfill the order.

4. When the Warehouse and Inventory Control technician delivers the items requested, the staff member requesting the paper will need to scan the QR code the Warehouse and Inventory Control technician will provide and enter in the requested data.

Here is the QR code:

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5. The Warehouse and Inventory Control Technician will verify that the staff hit submit on their device to track the order.

6. Internal business services will apply a direct charge to the program for items requested.

FEE STRUCTURE

White copy paper………………………………………………………..………………………………………$3.50 per ream of paper

Printed envelopes (window and windowless) …………………………………………..………..…$18 per 250 envelopes

Regular Printed Envelopes………………………………………………………………………..……………$18 per 250 envelopes

Business Cards………………………………………………………………1 box of 250 business cards: $35, 2 boxes for $45

Name Placard……………………………………………………………………………………………………..………………$3 per placard